Processing Archivist, Mercy Archives

By IS Lab May 4, 2021

Website Mercy Archives

Mercy Archives preserves, relates, and promotes the Sisters of Mercy of the Americas through professional archival, library, heritage, and records management practices. Reporting to the director of Mercy Archives, this part-time temporary processing archivist position will work directly with the Mercy Archives Collections Manager in organizing, inventorying, and cataloging of the archival records and artifacts of a regional community collection of the Sisters of Mercy of the Americas, located at Mercy Heritage Center, the centralized archives repository, in Belmont, North Carolina. This position will be no more than 30 hours per week, for a term of no more than 8 months.

Covering the years 1872-2008, the collection consists of about 400 linear feet of material, including 240 linear feet that has been through an initial processing. Those records include documents, books, published reports, directories and dissertations, architectural records, photographs, audio-visual and digital material. Three dimensional objects are also part of this collection.

Job Responsibilities

  • Works with the Collections Management Archivist to refine an archival processing plan and sets priorities in accordance with established goals.
  • Follows professional archival best practices to ensure appropriate acquisition, arrangement, description, preservation, and use of materials in the Mercy Archives.
  • Contributes to development of strategies for streamlining processing workflows.
  • Processes newly acquired and backlogged materials using existing collection management guidelines.
  • Creates finding aids with appropriate levels of description and composes biographical/historical notes, to facilitate research and retrieval.
  • Assists with the assessment of the physical condition of the collections and identifies conservation needs.
  • Submits regular reports on processing and other related projects as assigned.
  • Aids the Collections Management Archivist with research in response to reference questions about the North Carolina Community collection.
  • Other duties as assigned.

Job Qualifications

  • MSLIS (or MLIS) or related degree, or at least 3 years of experience in an archival processing role.
  • Experience arranging and describing archival materials.
  • Well-versed in best practices for archival arrangement and description and the ability to discuss concepts such as: original order, provenance, More Product Less Process, and hierarchies of arrangement.
  • Broad understanding of trends in Archives as well as technical ability.
  • Strong project management, planning, and organizational skills.
  • Ability to maintain professional confidentiality when working with sensitive non-public documents.
  • Knowledge and appreciation of the demands and requirements of research, and experience conducting reference and services using archival materials.
  • Experience working collaboratively and independently with varied groups within a complex organization and rapidly changing environment.
  • Proficient with Microsoft Office Suite ( Excel, Word, PowerPoint, etc)
  • Excellent oral, interpersonal, and written communication skills, and the ability to communicate effectively and empathetically with Community members.
  • Extreme dependability and strong attention to detail.
  • Subject-area knowledge related to women’s history, religious history both in the United States and across the world.
  • Experience handling rare and fragile material.

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