University Archivist, Loyola Marymount University

By July 9, 2021

Loyola Marymount University

The University Archivist is responsible for the management and preservation of the library’s archival collections, which include a variety of media, including documents, maps, audiovisual materials, born-digital materials, photographs and the University’s historical records. The Archivist interprets these and other special collections through reference consultations, exhibitions and classroom instruction. The occupant of this position also provides advice and training to campus units concerning the organization and retention of records to preserve the intellectual heritage of the university. The University Archivist reports to the Head of the Department of Archives and Special Collections.

Loyola Marymount, founded in 1911, is a comprehensive university in the mainstream of American Catholic higher education. Located on the west side of Los Angeles overlooking the Pacific Ocean, LMU is one of the nation’s 27 Jesuit colleges and universities and five Marymount institutions. It serves 6,000 undergraduates and 2,200 graduate students in the Colleges/Schools of Liberal Arts, Science and Engineering, Business Administration, Communication and Fine Arts, Film and Television, Education, and Law. The William H. Hannon Library (http://library.lmu.edu) was opened in 2009 and serves as the intellectual and cultural hub of the university. LMU won the 2021 ACRL Excellence in Academic Libraries Award in the university libraries category.

Job Responsibilities:

  • Develop guidelines and procedures for appraisal, acceptance, and management of archival collections in a variety of formats. Collaborate generally with the department head on issues related to collection management, including collection acquisition decision-making.
  • Collaborate with department team to identify outreach efforts to effectively build the archival collections. Execute outreach strategies to potential donors. Work with donors to formally appraise offers of potential donations.
  • Conduct appraisal, scheduling and disposition of University historical records. Oversee the acquisition and/or transfer of archival collections; provide policy and guidance to campus units to establish schedules and workflows to organize, retain and transfer appropriate records to the University Archives.
  • Provide creative leadership for establishing policy for and initiating projects involving the processing and preservation of and access to the library’s archival collections, both analog and digital.
  • Interpret archival and other special collections to LMU students and faculty through reference consultations, presentations, active-learning class instruction, and the department’s exhibition program. Promote and plan use of collections for course assignments in consultation with faculty.
  • Build and manage an archival internship program, in collaboration with the Processing Archivist and Digital Projects Librarian. Supervise interns and student assistants as needed.
  • Participate in a departmental program of preservation and conservation of materials. Prioritize preservation needs within the archival collections.
  • Working in team environment contribute to development of departmental guidelines and procedures for public access to and use of collections, internal workflow procedures, preservation guidelines, exhibition policies, and other department-wide activities. Actively participate in the department and library’s strategic planning activities.
  • Design and curate gallery exhibitions on rotation schedule. Assist other department curators as needed.
  • In order to meet expectations for moving through the LMU librarians’ promotion plan:
    o Engage in service to the library, campus, and the library profession through committee work, conference planning, or other activities
    o Engage in professional development through continuing education, including local, regional, national, international, or virtual conference and workshop attendance
    o Engage in scholarship through grant writing, conference presentations, and/or publications.
  • Work with library and university partners to identify, apply for, and implement grants and other projects useful to the collections and the institution.
  • Participate in professional responsibilities as required, which may include service at the Reference or Special Collections desk, collection development, and faculty liaison responsibilities for one or more academic departments.
  • Perform other duties as assigned or requested.
  • Well-developed organizational skills are required to efficiently manage a very large and diverse collection so that researchers will be able to use it effectively. This position comes with considerable responsibility for assets. The incumbent will be responsible for the safety and security of irreplaceable manuscript collections and expensive computer equipment.

Job Qualifications

  • Minimum of five years of experience in an academic or research archives required, with experience working with manuscripts or special collections, following established library and archival procedures. Academic library experience preferred.
  • Demonstrated knowledge of the fundamentals of the management of manuscript collections including access and preservation issues; use of manuscripts collections by scholars; computer applications related to manuscript management. Incumbent should also have a demonstrated understanding of HTML, EAD, and DACS.
  • Ability to analyze and solve complex problems in collections management; respond quickly to immediate need of data; work independently, effectively managing a multitude of priorities. Demonstrated ability to plan projects in a flexible, goal-oriented manner.
  • Ability to engage with faculty and students in the classroom or through creative programming. Ability to work effectively and collegially within a team environment, and to work effectively with administrators, researchers, donors, staff and student workers; Ability to supervise interns, students and/or other staff.
  • Skill in developing and writing policies and procedures based on SAA, ALA-ACRL, SCA or other relevant best practices. Skill in arranging complex collections in an orderly and clear manner according to accepted practices and professional standards; preparing clearly-written guides to the collections; articulating needs and problems to students and supervisors; and use of computers for word processing and other office tasks. Excellent written and verbal skills.
  • Ability to represent the department, the library and the institution effectively through contact with users, the public, and professional organizations.
  • Demonstrated experience working with born-digital or digitized assets, including digital library projects, digital exhibits, and/or digital pedagogy. (preferred)
  • Typically a Master’s degree in archival studies from an ALA-accredited school or program or MLIS with course work in archives or manuscript management. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.The University Archivist is responsible for the management and preservation of the library’s archival collections, which include a variety of media, including documents, maps, audiovisual materials, born-digital materials, photographs and the University’s historical records. The Archivist interprets these and other special collections through reference consultations, exhibitions and classroom instruction. The occupant of this position also provides advice and training to campus units concerning the organization and retention of records to preserve the intellectual heritage of the university. The University Archivist reports to the Head of the Department of Archives and Special Collections.

Candidate review began on June 16, 2021, and will continue through July.  LMU offers competitive salary and benefits; salary will be commensurate with experience.

To apply for this job please visit lmu.wd1.myworkdayjobs.com.