Collection Information Specialist



Reporting to the Head of Collection Information & Digital Assets, the Collection Information Specialist contributes to the improvement of collections data and digital assets as housed in The Museum System (TMS), the museum collection management database; ResourceSpace (ODIN), LACMA’s digital asset management system and related conservation data system plans; Move Object Request Application (MORA), an artwork movement tracking database; and Drupal, the content management system used to publish data and images to The Collection Information Specialist provides user support for these systems on a daily basis via the CIDA Hotline for the staff of multiple museum departments, including curatorial, registration, conservation and more.

*The position is currently funded through June 30, 2020. *

Some duties include:

– Handles a variety of CIDA Hotline requests to meet systems user needs including general use questions, data entry assistance, data upload and report requests and troubleshooting;

– Provides individual and group training sessions; drafts and publishes written procedures as well as reference and training materials for staff usage of databases;

– Creates and modifies Crystal Reports and SSRS reports pursuant to staff requests and project needs;

– Runs basic SQL queries;

– Maintains user accounts and security;

– Performs regular audits of data entry in governed databases, alerting staff of discrepancies;

– Tracks statistics of database usage;

– Provides museum collection inventory and digitization project support;

– Researches data standards;

– Performs data entry, including batch uploads and carries out data clean up projects as assigned.

The qualified candidate will have a degree in Museum Studies, Library Science, or a related field; previous experience with a museum collections management database, knowledge of data standards for museum collection management, familiarity with museum practices and experience providing user support and training in a team environment. TMS, Crystal Reports, SSRS, digital asset management system, content management systems like WordPress or Drupal, and SQL experience preferred.

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