Specialist II, New York Public Library

By IS Lab January 27, 2021

New York Public Library

Preservation and Special Collections Processing (PCP) is the department responsible for the acquisition, processing, cataloging, preservation, and the physical management of the special collections holdings of NYPL’s three research libraries: the Schomburg Center, the Library for the Performing Arts, and the Stephen A. Schwarzman Building.

The Collections Processing unit of PCP makes these resources discoverable via catalog records and finding aids and undertakes the physical preparation necessary to make these acquisitions available to the public.  Special Collections materials include archives, rare books, manuscripts, photographs, designs, maps, and non-commercial sound and moving-image recording materials. The Specilaist II position is a 35 hours per week position.

Job Responsibilities

Reporting to the Manager, Archival Processing, the Specialist II will:

  • Help develop and maintain cataloging routines which provide access to the library’s newly acquired collections as well as any archival backlogs.
  • Perform original cataloging for special collections in a variety of formats in accordance with local and national standards.
  • Arrange and describe archival collections of personal papers and organizational records, perform rehousing and other basic preservation needs, and prepare finding aids in accordance with local and national standards.
  • Supervise interns, volunteers, and non-professional staff assisting in processing activities.
  • Participate in the planning and execution of division-wide projects, especially those related to cataloging and collection management.
  • Represent the Division through active participation in professional organizations.
  • Perform related duties as required.

Job Qualifications


  • ALA-accredited Master’s degree in library, archival or information studies or Master’s degree in liberal arts or humanities and successful completion of archival training.
  • One to two years experience in an archives or manuscripts repository creating descriptive records for archival collections.
  • Demonstrated experience in original and copy cataloging.
  • A strong background in archival theory and practice, especially regarding arrangement and description, as well as a familiarity with current approaches to born-digital materials.
  • Working knowledge of historical research methodology and experience with standard bibliographic tools.
  • Excellent interpersonal, oral, and written communication skills.
  • Successfully demonstrated initiative, accuracy, attention to detail, judgment, analytic and organizations.
  • Ability to work well independently and collaboratively in a production-oriented, team environment.
  • Demonstrated knowledge of current standards for archival description (APPM, DACS, LC subject headings, authority control, and MARC 21).
  • Ability to lift up to 40 lbs


  • Experience in EAD markup preferred.
  • Experience using ArchivesSpace or Archivists’ Toolkit preferred.
  • Reading knowledge of at least one foreign language preferred.
  • Experience supervising and training non-professional staff preferred.
  • Ability to travel within New York City