Resident Archivist, USC Libraries

University of Southern California

The University of Southern California (USC) Libraries seeks a Resident Archivist for a two-year appointment to serve as part of the IMLS-funded L.A. as Subject Residency Program. The L.A. as Subject Residency Program will provide the opportunity for a post-graduate MLIS student with an interest in pursuing a career in archives to learn from professionals and scholars in the field and gain experience in working with community archives to assess and/or complete digital projects. The position offers the Resident Archivist the opportunity to experience on-going work at a variety of community-based archives.The USC resident archivist will work closely with a wide selection of L.A. as Subject member archives on digital projects as well as resident archivists at CSU Dominguez Hills (CSUDH) and CSU Northridge (CSUN)—the other Hub Institutions in this LA As Subject project. This position will be housed in the USC Digital Library at the University of Southern California.

The residency will offer hands-on experience working with selected community- and neighborhood-based archives and enable residents to share their archival and digital library expertise—and that of their mentors—with staff and volunteers in Southern California community archives. Residents will receive hands-on archival and digital library work experience in multiple institutional environments, practical experience with policy and procedural decisions in archives institutions, teaching experience, and assistance with professional development and networking among professionals.

Working in a highly collaborative manner with the Director, Digital Library (day-to-day supervisor), and the Metadata Librarian, the Resident Archivist will put into place project-oriented work to digitize analog materials, create metadata, place materials into CONTENTdm, supervise student workers for USC and project partners. Work will include visiting partner sites, analyzing digitization needs of partners and generating project plans. Essentially this position is both a hands-on digitization project and an opportunity to engage in project management as well as assisting community organizations with digitization projects. The position is located in the USC Digital Library, although the Resident Archivist will often work at other locations.


The University of Southern California is one of the world’s leading private research universities. An anchor institution in Los Angeles, USC is ranked second in the country in enrollment of international students and offers extensive opportunities for internships and study abroad. With a strong tradition of integrating liberal and professional education, USC fosters a vibrant culture of public service and encourages students to cross academic as well as geographic boundaries in their pursuit of knowledge. For more information, visit


The USC Libraries support the discovery, creation, organization, dissemination, and preservation of knowledge. We develop and deliver collections, services, and programs that support and encourage the academic, research, clinical, and creative endeavors of our community; cultivate an inclusive community of intellectually curious, critical thinkers; and help develop engaged, informed global citizens. Through these means, we participate in the continuing success of the University of Southern California as a private, global research institution committed to the greater, public good.

The USC Libraries comprise Doheny Memorial Library and many specialized libraries, including the Health Sciences Libraries, with an operating budget of approximately $41 million. Library faculty and staff throughout the organization are committed to core values of inquiry, ingenuity, integrity, and inclusiveness, and work to advance consequential engagement with our communities. For more information on how our libraries support critical, creative, and ethical habits of mind at USC, visit


Hosted by the USC Libraries, L.A. as Subject is a research alliance dedicated to preserving and improving access to the archival material of Los Angeles history. Much of the city’s history is preserved in research archives, libraries, museums, and other cultural institutions. Other valuable and unique collections – those that reveal the stories of neighborhoods, families, and influential Angelenos – are scattered across Southern California, curated by smaller institutions and individual enthusiasts. With an online directory of more than 230 separate collections, L.A. as Subject ensures that researchers know what materials are available, where they are located, and how to access them. For more information, visit


  • Work independently on assigned projects to improve access to archives, assess digital readiness, initiate and complete digitization projects, and ensure preservation of records in all formats.
  • Identify appropriate standards/best practices in archival and digital library standards/best practices to be adopted for projects and make recommendations/implement changes as needed.
  • As directed, evaluate and develop digitization efforts at L.A. as Subject member institutions.
  • Participate in instructional teaching and outreach programs for L.A. as Subject member institutions.
  • Participate in training programs, mentoring, and targeted professional development opportunities.
  • Train and supervise student assistants.
  • Work with colleagues in other departments of host institutions and across the L.A. as Subject organization.



  • Bachelor’s degree
  • Knowledge of current and emerging trends, issues, workflows and best practices associated with digitization in an archives and special collections environment
  • Basic knowledge and understanding of archival principles
  • Basic understanding of digital library principles and practices; familiarity with DAMS
  • Familiarity with cataloging, LCSH, LC Classification and authority control as well as 
cataloging software such as ContentDM or Archives Space
  • Experience with metadata schema and standards; knowledge of DACS, RDA and controlled vocabulary thesauri
  • Strong written and oral communication skills, including ability to speak to groups
  • Ability to work independently as well as with colleagues, and a strong public service orientation assisting archives users from 
diverse backgrounds in collegial, collaborative, and diverse environments
  • Ability to manage multiple priorities and meet deadlines
  • Aptitude for complex, analytical work with attention to detail; demonstrated problem solving skills and flexibility
  • Strong interest in Los Angeles history and community and neighborhood-based 
  • Ability to access a variety of work locations across Los Angeles.


  • ALA accredited MLIS or Masters in Information Science or Archival Science received since December 2016
  • Knowledge of a second language
  • Basic knowledge of project planning and management
  • Experience training and/or supervising student assistants.


This position is full-time, on a two-year appointment. Salary: $55,000.

Benefits include a choice of retirement programs, 12 paid vacation days per year, university holidays, a choice of medical and dental plans, and tuition assistance (for employees and eligible dependents). For more information about benefits see:

Open until filled: /review of applications will begin January 7, 2019

Interested persons must submit a 1) letter of interest, 2) resume/vita, and 3) the names and contact information of three professional references.

USC is an equal-opportunity educator and employer, proudly pluralistic and firmly committed to providing equal opportunity for outstanding persons of every race, gender, creed and background. The university particularly encourages members of underrepresented groups, veterans and individuals with disabilities to apply. USC will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship. Further information is available by contacting

Minimum Education: Bachelor’s degree, Combined experience/education as substitute for minimum education
Minimum Experience: 2 years, Combined education/experience as substitute for minimum experience
Minimum Field of Expertise: Considerable specialized knowledge of contemporary archival and records management principles and practices. Knowledge or background in preservation management. Demonstrated interpersonal, project management, analytical and research skills. Requires computer skills and ability to work with electronic records and databases. Experience utilizing digital reproduction technologies such as scanners and digital cameras for preservation.

REQ20067074 Posted Date: 11/06/2018