Librarian Archivist, Pueblo City County Library

By IS Lab June 1, 2020

Website Pueblo City County Library

Job Details

Salary: $39,790.40 – $53,518.40

Department: Special Collections

Location: Pueblo, CO


City County Library District has a fantastic opportunity for a Librarian Archivist to manage its archival collections in a way that creates optimal value for the library and its customers.

The Librarian Archivist serves as a lead reference librarian who supports local history collection development and management, develops exhibits, and creates and delivers relevant programming.

This position assists with the development of the digital collection, including metadata creation. The Librarian Archivist assists the manager with managing archival donations and collection projects and conducts workshops, tours, and other public programs. The focus of the work is to positively impact library visits, program attendance and digital use.

The Librarian Archivist reports to the Manager of Special Collections and Museum Services. This position works as a contributing team member of the department, and may lead the work of volunteers and staff on archival or digitization projects. This position represents the Library as a courteous and knowledgeable professional working with outside funding organizations, government agencies and local businesses. The Librarian Archivist provides excellent customer service demonstrating the ability to communicate effectively with people regardless of age, race, sexual orientation, ability level or background.

Job Responsibilities

  • Participates in the processing of collections, including arrangement and description, as time permits. Prepares finding aids. These may include document, folder, and shelf lists, registers, indexes, subject files, and guides to specified collections or record groups.
  • Manages reference services to researchers visiting the department as well as those making electronic, phone, and written inquiries. Responds directly to researchers, forwards inquiries to other archives staff, or refers researchers elsewhere as appropriate. May conduct in depth research as necessary to respond to reference requests. Keeps statistical records for measurement of reference services.
  • Conducts research to create exhibitions both online and within PCCLD facilities.
  • Oversees rights and reproductions requests. Manages permission to publish requests and requests for reproductions of visual materials. Digitizes material and works with outside vendors to produce photographic copies as necessary.
  • Creates metadata for digital material and collections in the Archives, institutional records, and image collections.
  • Conducts tours and provides presentations to visitors; provides instruction on the use of primary source material and research methods to classes and individuals and develops other classes and public programs.
  • Collaborates with department manager to write grant proposals and plan budgets relative to the archives and digital collections.
  • Assists groups and individuals in accessing, locating, and obtaining the use of items in the archives and digital collections.
  • Assists supervisor with the Accession of new acquisitions and donations to the archival Collection. Submits appropriate documentation regarding gifts and corresponds with and provides receipts/Deeds of Gift for donors.
  • May oversee volunteer and internship projects.
  • Demonstrates best practices in archival preservation in handling, arranging and describing archival materials with attention to detail.
  • Consistently follows procedures to abide by copy right laws; explains library policies and procedures for archival materials to customers.
  • Provides direct customer service for the Special Collections and Museum Services department. Works with the team in performing research and developing exhibits that highlight PCCLD Special Collections.
  • Instructs customers on use of library’s computers, devices and e-resources including databases and down loadables. Stays current on use of new library technology resources.
  • Supports team efforts to maintain a safe and secure environment for customers and staff by maintaining awareness of surroundings and working in accordance with safety policies and procedures.
  • Participates in regularly scheduled department meetings. Attends All Staff Development Days and other training sessions to acquire new skills and to stay current on all information that is pertinent to PCCLD.
  • Reads daily organizational communications from intranet, e-mail, newsletters and print announcements. Stays current on all library services, programs and events throughout the district. Regularly accesses electronic time keeping, payroll and personnel employee access systems.


Education and Experience

A Master’s Degree in Library Science from a college or university accredited by the American Library Association coursework or a Master’s Degree in a relevant field such as History, Public History, or Museum Studies is required. Minimum one year related experience in libraries, archives, and digitization or museum collections.

Skills and Abilities
  • Customer service oriented with the ability to work well with a diverse range of individuals, including those without previous experience conducting research in an archives.
  • Excellent communication and interpersonal skills; must be able to work as part of a team and possess solid public speaking skills.
  • Working knowledge of archival and descriptive standards and practices.
  • Understanding of intellectual property rights affecting archival material.
  • Proficiency with Microsoft Office Suite.
  • Must be able to maintain confidentiality of researchers and of records as needed.
  • Demonstrated knowledge of library/archives standards.
  • Experience with digital preservation strategies, preservation technologies and standards.
  • Experience working with archival and digital collections.
  • Experience using will be using ContentDM, and other relevant technologies.
  • Must have excellent research and customer service skills with the ability to communicate well with people of all ages, demographics, ethnic backgrounds and ability levels.
  • Knowledgeable on a variety of topics; skilled in using standard research methods.
  • Must use independent judgment within procedural boundaries and possess good problem solving skills.
  • Must possess strong computer skills with the ability to use a variety of electronic and digital devices and e-resources; possesses a keen interest in using and learning new technologies.
  • Ability to function under flexible and changing conditions.
Physical Requirements

Must be able to lift objects weighing up to 50 pounds and push /pull a fully loaded book cart weighing up to 200 pounds.

Other Requirements

Must be able to work a flexible schedule including days, evenings and weekends. Must submit to and successfully pass a criminal background investigation.

Equal Opportunity Employer.

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