Paid Internships at Community Archives, UCLA IS

By Diana Ascher May 6, 2019

Website UCLA IS

Thanks to the generous support of the Andrew W. Mellon Foundation, UCLA’s Department of Information Studies is able to fund 6 second-year Master of Library and Information Science (MLIS) and IS PhD students to complete paid internships at local community archives in Southern California during the 2019-2020 academic year.

For more information about the project, see:

Interns are expected to work 12 hours a week for 30 weeks (from late September 2019  to early June 2020 excluding school breaks) and will be paid a stipend of $9,000 directly by UCLA. Stipends do not include tuition remission. Interns may be able to register for Internship or Fieldwork credits if they meet the course qualifications, as determined on a case-by-case basis.

The exact projects and duties will be contingent on which community archives sites are selected for participation and the nature of their proposed projects. Duties might include:

      • Helping to create an infrastructure for the management of digitized materials.
      • Creating metadata for digitized collections.
      • Arranging and describing collections of archival materials.
      • Creating bilingual finding aids.
      • Working with donors to acquire collections.
      • Creating and implementing a public relations and outreach strategy for community members to use archival materials.
      • Creating an exhibition plan, collaborating with other institutions to organize exhibitions, and preparing materials for loan.
      • Crafting a fundraising plan; leveraging community support to acquire funding from individual donors, foundations, and government agencies; crafting appeal letters; and applying for grants.

Other duties may include:

      • Creating ethnographic field notes detailing observations at each community archives site and describing goals and work accomplished.
      • Participating in evaluations of the project, including recorded audio interviews at the end of the academic year
      • Helping to co-author a white paper about the project.

Qualified applicants will also have knowledge of the community archives landscape of Southern California, administrative experience, strong written and oral communication skills, and archival skills.

Successful applicants will be matched to organizations by UCLA program staff by early June 2019.

The application consists of a resume (emailed as a word document or pdf) and a word document providing the following information:

      1. Name, email, and phone number of student, as well as a sentence that states what year and what program the student is enrolled in at UCLA’s IS Department.
      2. A brief (200 words maximum) explanation of why the student is interested in an internship at a community archives and what the student hopes to gain from such an internship.
      3. A brief (200 words maximum) description of the skills that the student would bring to such an internship, including specific archival skills (description, donor relations, digital preservation, etc.), language skills, and cultural competencies.
      4. A brief (150 words maximum) description of the kinds of community archives the student is most interested in working at, including, if possible, a ranked list of possible local community archives sites. Please also indicate, if applicable, preferred geographic location of internship within the greater Los Angeles area (for example, West Side, South Los Angeles, downtown Los Angeles, Orange County, East Los Angeles, etc.) and willingness to travel (to Orange County, for example).
      5. (Optional, if applicable) A brief (200 words maximum) description of community-based archival projects the student has already completed and would be interested in continuing through this internship program, if possible.

These two documents should be emailed using the Apply button below by Friday May 24, 2019.

Questions? Please email Michelle Caswell, Associate Professor, UCLA:


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