Digital Projects Librarian, Loyola Marymount University

By July 9, 2021

Loyola Marymount University

The Digital Projects Librarian provides leadership and coordination for the creation and preservation of digital collections at the William H. Hannon Library. The Digital Projects Librarian plans, coordinates and supports projects designed to enhance the accessibility and research potential of the institution’s archival collections through digitization and description. Reporting to the Head of Archives & Special Collections, the Digital Projects Librarian serves as a part of a team that selects and prioritizes collections for digitization. They are responsible for the creation of digital collections, creating and uploading digital objects and adding their metadata to content management systems.

Loyola Marymount, founded in 1911, is a comprehensive university in the mainstream of American Catholic higher education. Located on the west side of Los Angeles overlooking the Pacific Ocean, LMU is one of the nation’s 27 Jesuit colleges and universities and five Marymount institutions. It serves 6,000 undergraduates and 2,200 graduate students in the Colleges/Schools of Liberal Arts, Science and Engineering, Business Administration, Communication and Fine Arts, Film and Television, Education, and Law. The William H. Hannon Library ( was opened in 2009 and serves as the intellectual and cultural hub of the university. The Hannon Library was the recipient of the 2021 ACRL Excellence in Academic Libraries Award in the university category.

Job Responsibilities:

  • Create digital collections of digitized and born-digital objects featuring collections within Archives and Special Collections. Ingest digital objects and their metadata to William H. Hannon Library’s content management system.
  • Participate in a team environment to identify Archives & Special Collections digital projects and co-develop priorities.
  • Implement and coordinate digital project plans by overseeing the preparation, materials handling, and digitization for digital projects. Maintain project documentation and tracking of digitization activities and prioritization.
  • Manage and maintain workflow guidelines, processes and quality control procedures of Digital Collections and Archive-It.
  • Maintain and update proper quality control procedures for the Digital Collections. Maintain documentation and tracking digitization activities and prioritization.
  • Coordinate the processing, compiling, and conversion of archival media for access and preservation.
  • Enforce best practices for processing, quality control, content management, and preservation of digital collections according to institutional standards.
  • Advise on and communicate issues related to digital collection platforms to the vendor; coordinate with library systems team as needed for support.
  • Engage in service to the library, camps, and the library profession through committee work, conference planning, or other activities.
  • Engage in professional development through continuing education, including local, regional, national, international, or virtual conference and workshop attendance.
  • Engage in scholarship through grant writing, conference presentations, and/or publications.
  • Participate in professional responsibilities as required, which may include service at the Special Collections desk, collection development, and faculty liaison responsibilities for one or more academic departments.
  • Maintain statistics and prepare official project reports as requested
  • Perform other duties as assigned or requested.

Job Qualifications

  • Four to five years of experience working with archival digital projects in academic libraries or a similar professional setting.
  • Demonstrated knowledge in the areas of: digital curation life cycle (i.e., creation, management, preservation, discovery, and access), including principles, standards, and best practices; web design; a wide variety of digital media including text, music, still images, audio, and video; digital library practices.
  • Fluency with metadata schemes and standards, such as MARC, EAD, VRA Core, RDA, and Dublin Core.
  • Demonstrated computer competency and knowledge of digital asset management systems, such as Adam Matthews Quartex and eMAM, and Archive-It.
  • Ability to work effectively and collegially within a team environment, and to work effectively with administrators, researchers, staff and student workers; Ability to supervise interns, students and/or other staff.
  • Exemplary written, oral, and presentation communication skills.
  • Ability to represent the department, the library and the institution effectively through contact with users, the public, and professional organizations.
  • Highly developed organizational and leadership skills. Strong project management skills. Experience developing workflows and writing procedures.
  • Typically a Master’s Degree in Library/Information Sciences from an ALA-accredited program or related field. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of the profession.


  • Experience using imaging and video editing tools, e.g., Photoshop and Adobe Bridge.
  • Experience training and supervising student employees and/or interns in digital library work.
  • Experience with digital exhibits and digital pedagogy; working with librarians and faculty to incorporate digital content into the curriculum.

Candidate review began on June 16, 2021, and will continue through July.  LMU offers competitive salary and benefits; salary will be commensurate with experience.

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