UCLA Library Special Collections
|Department||Library Special Collections|
|Start Date||03 Jun 2019|
|Location of Work||Library Special Collections|
|Number of Positions||1|
|Hours Per Week||35 hours (summer term); 15 hours (fall through spring term)|
|Work Schedule||Monday – Friday, 8 am – 5 pm|
|Working Title||Library Assistant I|
|Duties||Manuscripts Processing: Under the direction of and in consultation with Collection Management staff, assist with the processing of manuscript collections in accordance with established work plan. Sort material and rehouse in appropriate archival folders and boxes according to established standards. Provide basic archival conservation, including preparing materials for freezing, vacuuming materials, documenting preservation issues, etc. Under supervision of Collection Management staff, create box and/or folder-level descriptions for material, according to department guidelines and nationally accepted standards, including Describing Archives: A Content Standard (DACS). Provide research assistance to Collection Management staff for the creation of collection description. Data entry in ArchivesSpace or ArchivesSpace-compliant ingest spreadsheets. Prepare material for storage.
Collection Management: Assist with organizing and tracking collection management supplies. Provide assistance in organizing collection spaces. Assist with collecting and documenting data and metrics about collection management spaces and activities. Perform data entry and clean up in archival information management system. Support Collection Management staff in determining and carrying out solutions for collections with reported container or description issues. Assist in the documentation and collation of collection information and project information, including donor correspondence, project plans, and other collection and project information. Creating or editing JIRA tickets for workflow tracking.
|Ability to get to work reliably and on time. Ability to be present in the workplace during normal working hours. Ability to initiate and maintain cooperative working relationships with co-workers, supervisors, and managers. Ability to work with co-workers, supervisors, and managers harmoniously and cooperatively and as a team player. Ability to follow directions from supervisors. Ability to work independently while following established guidelines, procedures and instructions. Ability to problem solve and make informed decisions based on established policies, procedures, best practices. Flexibility in handling assignments and shifting priorities.|
|Physical ability to lift, shift and shelve document boxes, cartons, and oversize containers of manuscripts, and push fully loaded book trucks. Demonstrated experience working with archival materials. Knowledge of archival management and metadata standards and best practices. Demonstrated experience working with content management systems or databases.|
|Comments||Information Studies graduate students preferred. Please direct questions to Jasmine Jones, Head of Processing jjones (at) library.ucla.edu|