Archives Assistant, Huston-Tillotson University

By IS Lab August 4, 2021

Huston Tillotson University

The Archives Assistant supports the educational mission of the University by assisting with developing and maintaining general and Huston-Tillotson University historical archival non-print and print resources to meet the needs of students, faculty, staff, and other constituencies. The Archives Assistant will work with the Director of the Library and Media Services and Archivist to transform access, enhance discovery, and stimulate student, faculty and staff teaching and learning using primary resources from the Archives. This position reports to the Director of Library and Media Services.

Job Responsibilities

  • Assists with coordinating the general operation of the University Archives including research appointments, record keeping, assessment of outcomes, supervision and training of student workers
  • Processes archival collections
  • Creates DACS compliant finding aids for collections
  • Develops, implements, and manages the creation of online access points for archival collections
  • Assists users in the selection of resources from the archives
  • Develops, implements, and manages archival outreach activities
  • Creates and maintains rotating displays of archival materials
  • Promotes the university archives through the use of social media
  • Provides information literacy instruction (i.e., archival research), tours, or lectures for classes when scheduled
  • Serves on the Public Services desk providing reference as needed; administers Chat reference
  • Submits periodic reports to the Director of Library and Media Services
  • Helps to develop, implement and evaluate library and archives policies and procedures as needed in collaboration with the library staff and
  • Director of Library and Media Services
  • Works with the Director of Library and Media Services and other library staff members in planning and implementing library enhancements for improved quality service
  • Participates in continuing education opportunities
  • Occasional evening and weekend hours may be necessary to accommodate institutional events and needs
  • Undertakes other duties as assigned by the Director for continued, effective, and quality service

Job Qualifications

  • Masters degree in Library and Information Sciences from an ALA-accredited library school; or enrolled in an accredited Library and Information Sciences program
  • Knowledge of archival processing and cataloging standards (e.g., DACS, EAD, LCSH, AACR2) and theory such as More Product/Less Process (MPLP)
  • Knowledge of online systems and developing technologies is essential
  • Ability to communicate effectively
  • Ability to assist users in the use of Archival resources
  • Knowledge of Microsoft Excel, Word, and Access
  • Ability to communicate and work effectively with students, faculty and staff from diverse multi-cultural socio-economic populations in public settings
  • Ability to work productively in a team environment with information technology and library personnel
  • Commitment to the mission and vision of the University

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