Digital Projects and Data Manager, Stanford

By IS Lab May 4, 2021

Stanford University

This is a 3-year fixed term position.

Stanford Libraries is seeking a full-time Digital Projects and Data Manager  to join a team supporting preservation, discovery, and access as part of its digital library, an internationally recognized technology program developing innovative solutions to advance teaching, learning and research at one of the world’s leading universities. We are a mission-driven organization that emphasizes open, collaborative work and community engagement within Stanford and with partner institutions around the world.  The Libraries values are rooted in a commitment of mutual respect and the idea that every member of the staff has something to contribute, and that learning is constant.

About Stanford Libraries:

Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling the teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently in excess of 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace, and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.

About the position:

As a part of Digital Library Systems and Services (DLSS), the Digital Projects and Data Manager is a member of a highly collaborative team engaged in the creation, management, preservation, and publishing of digital collections. The Digital Projects and Data Manager contributes to these efforts as both a project manager and a data manager. Project management responsibilities include developing work plans, tracking tasks and overall progress, generating documentation, and communicating project status to stakeholders. Data management responsibilities include analysis, creation, transformation, and quality assurance of descriptive data for library and archival collections to be mapped and indexed to online platforms for discovery and delivery of digital content to researchers. In collaboration with archivists, metadata specialists, and software engineers, the Digital Projects and Data Manager supports the development of generalizable approaches and streamlined workflows to facilitate the processing of archival data to collection discovery platforms efficiently and at scale. Technical skills, including scripting, are essential.

The Digital Projects and Data Manager is a member of a cross-organizational team engaged in the expansion of Virtual Tribunals (VT) at Stanford. Launched to the public in 2018, VT ( is a project to compile a comprehensive database of international criminal tribunal records, from the post-WWII cases through the contemporary tribunals, fully digitized, and rendered searchable through a single online portal. Working within the curatorial, technical, and operational framework established for the VT project, the Digital Projects and Data Manager supports work to incorporate additional content, including archival audiovisual and textual materials, to the database. They work with subject matter and language experts, digital collection specialists, digital library service managers, and archivists as needed; they also may serve as the product owner or business owner during software development cycles, working with engineering teams on enhancements and maintenance.

About you:

We are looking for a team member who is excited about the following:

  • Using open standards and technology that support research, teaching, and learning at Stanford University, and that make our collections available to the Stanford community and others across the world
  • Collaborating and supporting one another as we elevate our delivery of high-quality services
  • Enabling groundbreaking digital access to archival collections in a range of media, including audio and video
  • Finding ways for us to help situate our work within Stanford’s Long-Range Vision


  • Oversee, coordinate, and perform library and archival descriptive data acquisition, transformation, ingest, indexing and QA, with support from IT managers, archivists, and software engineers.
  • Serve as a project manager or other supporting role on digital collection projects.
  • Serve as a business owner, product owner or other supporting roles as needed in similar project initiatives to reflect and represent functional and technical needs of users.
  • Understand business processes and translate into system specifications.
  • Create business requirements, including business rules, quality attributes, performance goals, external interfaces and constraints.
  • Collaborate with the business partners and test team to create and execute system test plans, user-acceptance testing and rollout.
  • Conduct in-depth analysis to solve problems, identifying gaps and issues that minimize system modification and maintenance; make recommendations, including discovering new approaches or applications.

* – Other duties may also be assigned.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility.


Education & Experience:

  • Bachelor’s degree and five years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Demonstrated experience with both process and data modeling.
  • Demonstrated experience with fit/gap analysis.
  • Understanding of relational database concepts.
  • Strong understanding of the components of web applications.
  • Strong understanding of the software development life cycle.
  • Strong problem solving and troubleshooting skills.
  • Ability to work effectively and collaboratively with minimum direction.
  • Effective verbal and written communication skills.
  • Ability to establish effective, ongoing relationships with clients, staff and management.
  • Ability to manage multiple competing priorities and work under pressure in high stress situations.
  • Demonstrated ability to program or script.

Other Relevant Experience May Include:

  • Processing and cataloging archival collections.
  • Knowledge of current library and archival descriptive and metadata standards (e.g. DACS, EAD, MODS) and related software applications (e.g., ArchivesSpace, Archon).
  • Acquaintance with Linked Data developments in metadata creation and use.
  • Experience creating online exhibits of archival collections.

Physical Requirements*:

  • Constantly perform desk-based computer tasks.
  • Frequently sit, grasp lightly/fine manipulation.
  • Occasionally stand/walk, use a telephone.
  • Rarely writing by hand, lift/carry/push/pull objects that weigh up to 10 pounds.

* – Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Working Conditions:

  • Work extended hours.

Work Standards:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions.

We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

Why Stanford is for You:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk, watch a film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Choose from hundreds of health or fitness classes at our world-class exercise facilities. We provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
Additional Information

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