Archivist, USF

University of San Francisco

The Gleeson Library | Geschke Learning Resource Center at the University of San Francisco (USF), a Jesuit Catholic University, seeks an engaged, knowledgeable, enthusiastic, and collaborative individual for the position of Archivist. The successful candidate will be responsible for the physical and intellectual control of the University Archives and will provide instruction, reference and research services for the collection. Early career professionals and candidates from underrepresented groups are encouraged to apply. 

Position Responsibilities

The Archivist has responsibility for appraising, acquiring, arranging, describing, preserving, and making available the archives of the University, as well as collections of related materials pertaining to the University’s history. The Archivist will develop and deliver effective instruction sessions for students and will engage in outreach related to archival and special collections materials. Specific areas of responsibility include:

Public Service and Instructional Support (40%)

  • Teaching and developing learning opportunities for students using archives.
  • Providing reference services to students, faculty, administration, and other researchers using archives.
  • Promoting visibility and usage of archives through instruction, outreach, public presentations, tours, exhibitions, and publications.
  • Developing appropriate collection, reference, and instruction assessment strategies.
  • Implementing findings from assessment to “close the loop” on opportunities for continuous improvement of services that impact student learning.

Archival Administration (50%)

  • Process and oversee the arrangement and description of archival collections.
  • Identify, select, and acquire USF archival collections, faculty papers, and institutional records of enduring value.
  • Collaborate with records creators (e.g., offices, departments, and divisions) in developing policies and procedures for the retention, preservation, and transfer of records of historic value.

Other duties (10%)

  • Serves in the Library Liaison program and participates in collection development for assigned subject area(s).
  • Provides reading room coverage and back-up support for the Department Head.
  • Supervises student assistants and interns.
  • Other duties as assigned.

Additional Knowledge, Skills, and Abilities

  • Understanding of archival theory and best practices as they relate to the processing, arrangement, and description of collections.
  • Familiarity or experience with collection management systems such as ArchivesSpace.
  • Ability to analyze a range of tools and technologies, and implement those that improve workflows, instruction, and access to collections.
  • Willingness to actively promote the Archives through teaching and outreach initiatives such as presentations and training.
  • Ability to lead with strong decision-making and project management skills.
  • Possession of strong interpersonal skills, including the ability to work within a collegial work environment where change, innovation, and collaboration are encouraged.
  • Ability to thrive in a team setting and handle multiple responsibilities.
  • Collaborate closely with Library Digitization Department staff/programs and others in the development of effective projects.


  • Master’s degree from an ALA accredited program.
  • Coursework or training in archival management and/or theory.
  • Demonstrated experience processing archival and/or manuscript materials: appraisal, selection, arrangement and description, etc.
  • Familiarity or experience with one or more current archival metadata formats.
  • Awareness of current developments, trends, and emerging technologies in archival administration.
  • Strong oral and written communication skills.
  • Experience effectively interacting with individuals from diverse backgrounds.
  • Excellent organizational, analytical, and project management skills.
  • Ability to work independently and collaboratively, in teams that encompass a range of roles and knowledge.
  • Ability to perform physical activities associated with an archival environment.

Preferred Qualifications

  • Record of participation in national or regional professional associations.
  • Experience training and supervising student assistants and interns.
  • Archival certification.
  • Ability to stay current on topics that intersect with archives, including privacy, confidentiality, and copyright.
  • Experience providing reference and instructional services.
  • Grant writing and/or implementation experience.
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