The Research Services Department of the law firm of Arnold & Porter is looking for a Senior Collection Coordinator to work in either our LA or SF office as part of an energetic, creative, and service-oriented firm-wide team. The Coordinator has primary responsibility for the technical services tasks of three California offices (LA, SF, and SV). The Coordinator manages these print collections and handles invoice processing, purchasing, serials, and vendor relations. The Coordinator collaborates with other department staff to renew electronic resources, audit attorneys’ personal desk books, and maintain catalog records. The Coordinator also assists the reference team with interlibrary loans and print purchases charged to clients. Successful candidates are very comfortable managing aspects of their own office while working in a larger remote team, are proficient and confident using Excel and integrated library system software, and are very knowledgeable about legal publishers and the organization of legal materials.
Responsibilities include, but are not limited to:
- Reconciling and processing invoices; identifying opportunities for cost savings.
- Establishing and maintaining effective vendor relationships and working with vendors to resolve billing issues.
- Acquiring print materials, maintaining firm and department acquisition and budgeting databases, and allocating client-matter charges.
- Conducting desk book audits, communicating with attorneys, and properly recording their decisions.
- Sorting and processing mail, checking in and routing materials, and establishing and maintaining serials records and routing/distribution lists.
- Supporting cataloging by creating and maintaining item and patron records and processing new materials in the integrated library system.
- Maintaining the print collection, including shelving, withdrawing titles, shifting, shelf reading, and filing and/or overseeing the filing contractor.
- Providing basic research support, including interlibrary loan and document delivery services.
- Participating in collection review projects as assigned.
- Bachelor’s degree; preferred majors include business administration, accounting, or related subject.
- Minimum of two years of experience providing collection management or technical services in a library, preferably law or business.
- Knowledge of legal and business literature, including print and electronic resources.
- Experience with integrated library systems, EOS.Web preferred.
- Proficiency in using Microsoft Office, including Excel, Word, and Outlook.
- Ability to work independently and as part of a team.
- Strong organizational skills, including the ability to coordinate large amounts of data.
- Strong analytical skills and an aptitude for working with numbers.
- Ability to multitask.
- Excellent written and oral communication skills.
- Strong client service skills.