AATA Assistant Editor (Metadata Specialist I), Getty Conservation Institute

Job Summary

The Getty Conservation Institute (GCI) is seeking a creative, forward-looking, and collaborative Assistant Editor to support AATA Online, a comprehensive database of over 147,000 abstracts of literature related to the preservation and conservation of material cultural heritage. A major reference work for the conservation field, AATA Online has been freely available online since 2002. Updated quarterly, AATA Online adds approximately 4,000 new records to the resource annually.

This position reports to the Managing Editor of AATA Online and is primarily responsible for subject indexing of articles, book chapters, conference proceedings, and other research materials intended for heritage conservation professionals. The Assistant Editor has a leading role in AATA workflow and assists in establishing and maintaining records in the database.

Major Job Responsibilities

• Original indexing of abstracts written in English using AATA terms and those found in Getty’s vocabularies (Thesaurus of Geographic Names [TGN], Art & Architecture Thesaurus [AAT], Union List of Artist Names [ULAN])

• Revises existing data and indexing to enhance access to information in AATA Online

• Contributes to vocabularies development by submitting new terms to TGN, AAT, and ULAN

• Participates in the selection of materials for inclusion in AATA Online, including articles, chapters, conference proceedings, and texts from English and non-English scholarly literature related to the preservation and conservation of material cultural heritage and related fields

• Analyzes and synthesizes content from scholarly journal articles, books, chapters, and other sources to create records

• Creates records with accurate descriptive information that allow for precision search and retrieval

• Ensures quality control through fact checking, research, and standardization

• Light editing of abstracts for compliance with indexing terms

• May train others

• Advances awareness of AATA Online through participation in professional meetings and other forums

• Collaborates with other staff on various projects and initiatives

• Develops proficiency using technology tools and software application designed for AATA Online

• Other duties as assigned


• Master’s degree in information science, conservation, science, art history, or a related field

• Familiarity with conservation and preservation of material culture

• Reading knowledge of at least one European language other than English

• 1–2 years professional experience preferred

Knowledge, Skills and Abilities

• Advanced knowledge of the principles of indexing or subject analysis, particularly selecting and applying vocabulary terms

• Ability to meet deadlines, apply policies and procedures consistently, conduct research, and present recommendations

• Strong written and verbal communication skills

• Effective interpersonal and collaborative skills in an interdisciplinary environment

• Demonstrated ability to work independently as well as collaboratively in a small team

Digital Library Assistant, Headspace

About the Library Assistant (Contract) at Headspace:

Headspace is seeking a creative and detail-oriented Library Assistant to join our Digital Asset Management (DAM) team. The Library Assistant will play a crucial role in the execution of uploading, tagging and cataloguing creative assets while assisting in the setup of the Headspace Digital Asset Management system. Working under the Sr. Digital Asset Manager and Digital Librarian, the Library Assistant maintains a strong commitment to customer service, is extremely detail oriented, persistent in maintaining the organization of Headspace content while meeting DAM project objectives and requirements.

Storytelling, meditation and a keen interest in health and wellness should be your passion. Ideally you have experience working with cataloguing and tagging creative assets, you have a broad skill base, a willingness to tackle problems and learn along the way.

Location: Santa Monica, CA

Full-time Contract (3-6 months; may be extended)


– Responsible for the tagging, cataloguing and processing of DAM assets.
– Assist with the organization and processing of content and related resource materials.
– Upload material to DAM, server and cloud storage.
– Work independently on assigned projects to improve access to content, assess digital readiness, initiate and complete digitization projects, and ensure preservation of records in all formats.

What you’ve accomplished:

– Previous library experience; research and cataloging experience, basic understanding of library principles and practices; familiarity with DAMS
– Familiarity with asset management and controlled vocabulary systems.
– Strong verbal and written communication skills, with the ability to follow detailed instructions and work independently.
– Basic knowledge and understanding of digital asset management and archival principles
– Familiarity with cataloging, LCSH, LC Classification and authority control
– Experience with metadata schema and standards; knowledge of controlled vocabulary thesauri
– A  strong public service orientation assisting archives users from diverse backgrounds in collegial, collaborative, and diverse environments

Desired Characteristics:
– Previous DAM, library experience; research and cataloging experience.
– Ability to learn, and advise / improve upon internal technology / product
–  Ability to interact effectively and harmoniously with other people