Digital Archivist and Museum Collections Director, Part-time

By IS Lab April 13, 2020

Website San Antonio African American Community Archive & Museum

SUMMARY

About SAAACAM:

The untold history of San Antonio’s African American descendants is rich and intricately tied to the stories of Spaniards, Mexicans, Germans and Canary Island populations who helped build this great city. The San Antonio African American Community Archive and Museum (SAAACAM) is working in a grassroots effort to uncover the legacy that reaches back to the early days of the Spanish colonists and Texas Republic. SAAACAM is a 501(c)(3) nonprofit digital archive and museum formed to collect, maintain, disseminate, and interpret authentic African American artifacts related to San Antonio history in a community-based digital archive. The organization’s goal is to reclaim San Antonio’s Black history by empowering individuals to curate their own archives and cultivate a community-driven museum of digitized, audiovisual exhibits. Collective legacies of pioneering families will serve as the basis of an evolving collection. Information will be compiled and interpreted in the context of the entire City of San Antonio and throughout Bexar County. The development of the archive will be ongoing and SAAACAM will serve as a proactive steward of cultural and physical preservation of historic African American resources. Current collections include audio and video recordings of oral histories; digital copies of private family records; digital copies of public records; digital photographs; and archaeological artifacts.

SAAACAM Vision Statement

To arrive at a place where there is collective acknowledgement of the history, worth and value of African American contributions.

SAAACAM GuideStar Profile Link: https://www.guidestar.org/profile/82-2423422

Main Purpose and Scope of Position

This position is responsible for the day-to-day management of the San Antonio African American Community Archives and Museum (SAAACAM) physical and digital collections. This position relies heavily on digital archiving experience and will also provide administrative, operational and research expertise to a startup African American digital archive and museum. Perform other tasks as directed by the SAAACAM President and Board Chair, Mrs. La Juana Chambers Lawson, with minimal supervision. Adhere to the SAAACAM Volunteer Guidelines, Organizational Bylaws, Financial Policies and Procedures, Confidentiality Statement, Code of Ethics and other organization specific policies.

Meet all deliverable deadlines and demonstrate good judgment, discretion and commitment to accuracy and details. Familiarity with African American cultural heritage, archival, curation, and non-profit management highly preferred.

RESPONSIBILITIES

Duties and Key Responsibilities

Manage and oversee all aspects of digital archive and museum – collections, loans, curatorial programming:

  • Specialize in African American culture, heritage and placemaking.
  • Explore SAAACAM collection and curate annual SAAACAM programming and exhibits in partnership with Board and committee leadership.
  • Develop, arrange and describe archival collections in accordance with accepted standards and practices (DACS for writing finding aids, EAD for putting finding aids online, SAA standards and best practices to process and manage archival collections) and submit to the Board for approval.
  • Process, digitize, and preserve archival materials and collections — managing collection acquisition, description, and safekeeping processes; facilitating any loans or public exhibition of materials; providing assistance in the public’s use of SAAACAM collections.
  • Develop, and provide expertise and input into SAAACAM’s Collections plans, including creating and upholding collection policies and procedures.
  • Liaise with partner institutions to manage and promote archives and digitized materials.
  • Oversee and maintain records of transmission to the host of the digital archive.
  • Communicate with the host of the digital archive to ensure transmissions are complete, secure, and regularly updated and maintained.
  • Monitor access to hosted materials and receive requests to use archived materials for publication.
  • Develop working knowledge and collaborative opportunities with relevant local archives, institutions and collections to advance the SAAACAM mission.
  • Work with SAAACAM’s local archive partner to maintain and to develop an accessible digital archive.

Community Engagement:

  • Seek support from the community by actively creating opportunities for their frequent contribution, feedback, and oral storytelling.
  • Regularly engage and interact with the public in order to collect, catalog, analyze, appraise, digitize, and organize oral histories, family heirlooms and other potential acquisitions maintaining and developing donor relationships with care and diligence.
  • Regularly schedule workshops and other programming with the public in order to foster knowledge relating to SAAACAM’s collections and how to access those collections through finding aids, online exhibits and other accessible means.

Administration:

  • Familiar with the SAAACAM organizational chart and ensure adherence to the chain of command and work flow of communication.
  • Participate in quarterly meetings with relevant committees of the Board of Directors with the President in order to collaborate on grant writing, development and fundraising initiatives in a coordinated manner.
  • Provide reference and research services to internal stakeholders in support of upcoming and current exhibitions, publications and other SAAACAM initiatives.
  • Serve as records manager for SAAACAM.
  • Report to the Board monthly at regularly scheduled meetings of the Board on all matters related to SAAACAM’s digital archive and museum.
  • Work with the Executive Director, Accountant and President on annual budgeting for SAAACAM.
  • Works with the Executive Director to ensure that proposed and planned SAAACAM projects are supportable and maintainable. May supervise and train Archive volunteers and interns.
  • Performs other duties as assigned by the President and Chair of the Board of Directors.

QUALIFICATIONS

Required Qualifications

  • A Bachelor’s degree in Library Science, Information Science, Archival Studies, Museology, Public History, or closely related field.
  • Experience gained through internship or by volunteering in digital archives and/or museums may be substituted for education.
  • Outstanding communication skills in multiple environments and with a range of audiences.
  • Excellent planning, time management, and decision-making skills. Working knowledge of spreadsheet, database, email, calendar/scheduling and word processing software.
  • Passion for SAAACAM mission, vision and goals with the ability to comprehend and effectively communicate issues surrounding conservation, preservation, oral history, archiving and museums.

Preferred Qualifications

  • At least one year experience in digital archiving.
  • Non-profit administration and management experience.
  • Connections in the Arts & Culture community, to include digital archive(s) and/or museum(s).

The Archivist will model the organization’s culture of openness and inclusivity in all interactions, and is an empathetic leader, treating others with respect. An individual of integrity, ethics and values, this leader inspires unquestioned trust.

A successful candidate is an accomplished leader with a background in digital archiving and museums or similar institutions, with demonstrated success in establishing and achieving digital archives.

Reports To:
President and Chair of the Board of Director

Job Type: Part-time
Salary: $20.00 to $30.00 /hour

Experience:

  • Digital Archiving: 1 year (Required)

Required travel:

  • 25% (Preferred)

Application Question:

  • SAAACAM is a 501(c)(3) nonprofit digital archive and museum situated at the historic Sutton Family Homestead at 430 N. Cherry St. in San Antonio, Texas. SAAACAM’s Administrative Offices are located at 2014 S. Hackberry St., just five minutes away from our physical location. Are you willing to model SAAACAM’s culture of openness and inclusivity in all interactions and honor the mission, vision and guiding principles of our community-centric digital archive and museum?

Work Location:

  • One location
  • Multiple locations
  • Fully Remote

Benefits:

  • Work from home
  • Flexible schedule
  • Parental leave
  • Professional development assistance

Hours per week:

  • 20-29

Typical start time:

  • 8AM

Typical end time:

  • 12PM

Schedule:

  • Monday to Friday
  • Weekends required
  • Overtime
  • On call

Company’s website:

  • https://saaacam.org/

Company’s Facebook page:

  • https://www.facebook.com/SAAACAM/

Work Remotely:

  • Temporarily due to COVID-19

How to Apply

Apply on Indeed

OR

Submit a one-page letter of interest, résumé and a list of contact information for three references (one personal, two professional) that may be contacted to SAAACAM President and Chair of the Board of Directors, Mrs. La Juana Chambers Lawson at (email provided at saaacam.org).

Incomplete applications will not be considered.

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