Lead Archivist – Manuscript Processing, The Winthrop Group

By IS Lab April 13, 2020

Website The Winthrop Group


The Lead Archivist will supervise a team of archivists during a large-scale processing project to arrange and describe unique manuscript collections dating from the 19th to the 21st century. Work will take place in a state-of-the-art archives and library facility in New Haven, Connecticut. The Lead Archivist and her/his colleagues will process manuscript collections which include papers, photographs, original artworks, and scrapbooks of among others, avant-garde writers, contemporary poets, and children’s book illustrators and authors. This full-time, salaried, two-year contract position includes medical, dental, and vision benefits. Winthrop also provides employees with paid time off and funding for professional development. Salary range: $66,000 to $70,000 per year.


Archival processing:

  • Appraises and processes archival materials in ArchivesSpace at a baseline level.
  • Creates collection-level MARC records in the Voyager cataloging module.
  • Acts as primary liaison with curators and other relevant department managers.
  • Performs regular quality assurance reviews of archivists’ work.
  • Identifies materials requiring conservation treatment and/or specialized housing

Project management:

  • Develops workflows and improves efficiency while adapting to variations in collections’ conditions and time requirements.
  • Analyzes and tracks workflows. Develops work plans and other documentation.
  • Communicates and documents processes and procedures.
  • Collaborates with team members and on-site support staff.


  • Schedules, sets appropriate goals/deadlines, and prioritizes workloads for a team of archivists.
  • Assigns and monitors progress on assignments and special projects to ensure timely completion of work.
  • Advises senior management on operational, administrative, and personnel matters.
  • Communicates regularly with Senior Archivist based in New York City.


  • Master’s degree from an ALA-accredited library school or equivalent accredited degree with formal training in or demonstrated knowledge of archival theory and practice.
  • Experience arranging and describing manuscript and/or archival collections.
  • Demonstrated knowledge of EAD, DACS, and other standards and structures.
  • Experience with basic preservation and conservation standards for archival and manuscript collections.
  • Excellent oral, written, and interpersonal communications and analytical ability.
  • Experience working collaboratively and independently within a complex organization.
  • Demonstrated proficiency in use of ArchivesSpace content management system and Microsoft Excel.
  • Familiarity with MARC cataloging.
  • 3 years of professional level archives work.
  • 1 or more years of formal or informal supervisory experience.


  • 3 or more years of supervisory experience.
  • 4+ years of professional level archives work.
  • Broad knowledge in the humanities, as demonstrated through academic degrees or an equivalent combination of training or experience.
  • Good reading ability in one or more modern European languages.
  • Experience managing large-scale processing projects.
  • Knowledge of standard and emerging library technologies.

To apply, please send a resume, cover letter, and three references to Rachel Greer, Lead Archivist and Project Manager: rgreer@winthropgroup.com with the subject line “Lead Archivist—Manuscript Processing”.

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