Associate Archivist/Librarian, Autry Museum of the American West

By IS Lab April 1, 2020

Website Autry Museum of the American West


Full Time
Reports To: Head, Research Services and Archives

Supervises: None

FLSA Status: Exempt                      

Department: Libraries & Archives

Position Summary

This is an experienced librarian and archivist position that will predominately be responsible for coordinating the physical processing of the Library and Archives manuscript collections for optimum collection care and researcher discovery. This will entail assessment and implementation of preservation treatment to materials; surveying archive collection needs; coordinating digitization needs; and advancing the discoverability of archive collections through reference and enhanced cataloging. This position will also play a key role in analyzing the feasibility of centralizing archive collection records with the Autry’s internal collection management system, especially as it relates to metadata migration and mapping.

Essential Functions

  • Survey the Autry’s archive and manuscript collection (with the exception of the Institutional Archives) for physical location, condition, processing needs, and presence in online discovery tools and Mimsy
  • Catalog archive collections and assure consistent entry in ArchivesSpace, Mimsy, OCLC WorldCat, Online Archive of California, and Autry Library Catalog
  • Assist with the processing of incoming archival collections
  • Survey and draft processing procedures for born-digital collections
  • Assist with processing and inventorying of incoming deposits into the Institutional Archives
  • In conjunction with the Head, Research Services and Archives, work on filling on-site and remote researchers’ requests, which may also include reproduction requests
  • Manage social media efforts as a tool to promote the Library and Archive of the Autry collections and activities
  • Manage the workflow and progress of barcoding LAAs non-book collection, especially works of art on papers, audio and video recordings, cartographic material, and ephemera
  • Working with other library staff, may also be involved with developing exhibitions and programs when applicable

Minimum Qualifications

  • Master’s degree from an ALA-accredited program with a concentration in archival management, or equivalent combination of education and experience.
  • At least 2-5 years working in a professional capacity in a special collections library and/or archives.
  • Experience supervising interns and volunteers.
  • Fluency with relevant standards for archival description including DACS, EAD, and MARC, and familiarity with other metadata standards.
  • Familiarity with collection management systems such as ArchivesSpace, Mimsy.
  • Demonstrates capability and proficiency with personal computers and software, social media, the Internet and library-relevant information technology.
  • A strong working knowledge of preservation practices.
  • Excellent communication skills and ability to work independently.
  • In addition, a background in or experience with collections related to photography, film and television history, the history of the performing arts, or the history of Western popular culture is strongly preferred.

Working Conditions

  • Must be able to lift 20 lbs., and push a loaded library cart weighing up to 50 lbs.
  • Occasional book shifting, involving bending, stooping, and carrying
  • Repetitive movement associated with keyboarding.

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