Ethnomusicology Archive Librarian

By March 2, 2020

Website UCLA


Department: Ethnomusicology Archive
University of California Los Angeles

The UCLA Ethnomusicology Archive seeks a highly collaborative, knowledgeable and user-driven librarian to work with students and faculty to advance research, scholarship, and teaching and to oversee and direct the preservation of audio, video, film, and other time-based media operations within the Ethnomusicology Archive.

The Ethnomusicology Archive Librarian will be committed to promoting and enhancing diversity through engagement with and promotion of the UCLA Principles of Community and be committed to fostering a diverse educational environment and workplace and in order to work with a diverse student and faculty population. The incumbent will also develop partnerships with university and community individuals and groups in order to collaborate on acquiring, preserving, and making accessible collections related to the multiplicity of musical cultures found in diverse communities throughout Los Angeles.  Its efforts highlight existing collections and attract and create new acquisitions related to Los Angeles, emphasizing musical communities, diversity, and intersections.

The Ethnomusicology Archive Librarian has the capacity to thrive in the exciting and future-oriented environment of a world-class research institution and to respond effectively to changing needs and priorities. The Ethnomusicology Archive Librarian works creatively, collaboratively, and effectively both as a team member and independently, and promotes teamwork among colleagues. The Ethnomusicology Librarian consistently meets a high standard of quality of work independently and expeditiously.

Rank and Salary:

·         Assistant Librarian ($55,014 – $68,085)

·         Associate Librarian ($61,201 – $79,888)

Position Availability: Immediately

Application deadline for first consideration: March 26, 2020

Description of Unit

One of the affiliated library units at UCLA, the UCLA Ethnomusicology Archive is the largest university held ethnographic sound recording collection in North America. The Archive is an administrative unit of the Department of Ethnomusicology. Established in 1961, the UCLA Ethnomusicology Archive is a world-renowned research archive dedicated to the study of musical traditions from around the globe. The Archive’s collection of more than 150,000 audio, video, print, and photographic items documents musical expressions throughout the world and includes unique field recordings as well as rare commercial recordings. As part of UCLA’s Department of Ethnomusicology, the Archive preserves and makes accessible over 50 years’ worth of audio and video recordings of the department’s famed concerts and also of lectures by legendary scholars and performers, ranging from Mantle Hood to Ravi Shankar to Dizzy Gillespie. In addition to preservation and access, the Archive offers a wide range of research, outreach, and educational services. From international scholars to local community members and UCLA students and faculty, the Archive is recognized locally and internationally as an important center of ethnomusicological research and discovery.


Reporting to the faculty Director of the World Music Center (WMC), the Ethnomusicology Archive Librarian oversees and directs the preservation of audio, video, film, and other time-based media operations within the Ethnomusicology Archive. In collaboration with the other librarian, the Director of the WMC, and the Herb Alpert School of Music (HASOM) stakeholders, the Ethnomusicology Archive Librarian works with the unique and diverse collections held in the Archive to ensure and enhance access to the Archive’s media collections.

The Ethnomusicology Archive Librarian is responsible for:

Digital/Preservation Initiatives: Designs and implements Archive digitization and/or preservation projects. Digitizes sound recordings, audiovisual recordings, paper documents, and photographs, using a variety of digitization hardware and software. Plans, constructs, and maintains online finding aids (e.g. ArchivesSpace).  When necessary, enters descriptive, structural, and technical metadata into electronic finding aids. Maintains working knowledge of the significance and structure of metadata schemata, thesauri, finding aids, and mark-up languages (e.g. Dublin Core, the Ethnographic Thesaurus, EAD, and XML). Works with collectors of field recordings in processing deposits, digitizing recordings, and making their collections accessible.

Development: Proactively researches and identifies potential grants and other funding sources for the Archive. Writes, assembles, and submits grant applications that further the Archive’s goals. Monitors grants that have been awarded to the Archive, ensuring compliance with timelines for expenditures and fulfillment of all other requirements. Proactively solicits the deposit of new collections into the Archive and acquires permissions, contracts, deeds of gift, and information from collectors about the cultural, historical, and technical nature of collections.

Specifically, as a member of the Archive team and in consultation with the Director of the World Music Center, is responsible for the collection development and stewardship of relationships and content and collections in support of research, teaching and the development of a set of evolving collecting priorities in the areas of Los Angeles musical communities.

Works with the Director of the World Music Center and Archive colleagues to identify public and private funding opportunities and grants, and prepares project funding proposals. Works with the Director of the World Music Center, Archive colleagues, the Department of Ethnomusicology, and Herb Alpert School of Music Development in the identification, cultivation, solicitation, and stewardship of individual and institutional donors, including participating in meetings and events; preparing funding requests.

Student Training: Provides advice and expertise to students and patrons in the archival aspects of research practice and public ethnomusicology. Collaborates with Ethnomusicology Department faculty in the preparation and realization of a course in audiovisual archiving, administered to both undergraduate and graduate students in ethnomusicology and other fields. Collaborates with Archive colleagues and faculty to support both faculty and student research utilizing the collections, works with faculty to integrate the collections into their curricula and serves as key instructor and support for teaching with the Los Angeles-based archival collections. Collaborates with Archive colleagues, faculty, and researchers providing expertise and coordination to develop digitization and digital humanities projects to support preservation and broad teaching, research, and use of the collections.

Reference: Meets with users, analyzes questions, suggests search strategies, and evaluates resources from the general, special and/or reference collections regardless of format. Responds to reference inquires by phone and written communication and assists students, faculty, visiting researchers, and the public in the use of Archive collections. Offers information literacy sessions for both undergraduate and graduate students.

Outreach: Conceptualizes and participates in unique outreach initiatives. Works with users, collectors, and community members in repatriating copies of unique sounds recordings to pertinent individuals. Develops partnerships with university and community individuals and groups in order to collaborate on acquiring, preserving, and making accessible collections related to the multiplicity of musical cultures found in diverse communities throughout Los Angeles. Works collaboratively with colleagues in the Archive and within the Department of Ethnomusicology to develop lectures, panel discussions, symposia, and other programming featuring existing collections and new acquisitions of Los Angeles archival materials, emphasizing communities and diversity, including outreach and programming at community sites, to increase accessibility for community members.

Anyone wishing to be considered for this position should apply here:

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